TMS – Avencer Tender Management System

Structure, Visibility, and Control Across the Tender Lifecycle

The Challenge

Tender operations across organisations are often driven by emails, portal notifications, spreadsheets, and manual coordination. Updates, queries, and clarifications arrive frequently and require timely responses, yet ownership and deadlines are not always clearly tracked.

This fragmented approach increases the risk of missed deadlines, overlooked communications, duplicated effort, and limited visibility for management — especially once tenders are submitted and move into post-submission stages.

Our Solution

TMS – Avencer Tender Management System centralises the complete tender lifecycle into a single, configurable platform.

The system automatically captures tenders and related updates, assigns tasks and ownership based on defined rules, tracks deadlines with proactive alerts and escalations, supports document and response preparation, and provides real-time visibility into tender status and performance — from initial notification through closure.

Transforming Tender Operations Through Intelligent Automation

Managing tenders is a complex, time-sensitive operation involving multiple stakeholders, frequent updates, strict deadlines, and extensive documentation. From the moment a tender is received to final submission, responses, and post-submission follow-ups, organisations must continuously track communications, actions, and compliance requirements.

The Avencer Tender Management System (TMS) is designed to simplify and streamline this complexity by providing a unified platform that brings together tender intake, task management, deadline monitoring, document handling, and reporting. By introducing structure, automation, and real-time visibility, TMS enables organisations to manage tenders more efficiently, reduce operational risk, and improve accountability across teams.

Key Highlights

Intelligent capture and linking of tender notifications, updates, and queries
Automated task creation, ownership assignment, and escalation
Proactive deadline alerts and missed-deadline notifications
Centralised document repository and response preparation support
Real-time dashboards for tender status, workload, and deadlines
Complete audit trail for compliance and historical reference

With TMS, organisations move from fragmented tender handling to a structured, automated, and accountable operating model.

Bringing Structure and Accountability to the Entire Tender Lifecycle

Tender management requires continuous coordination across people, processes, and information. TMS addresses this by integrating communications, tasks, deadlines, and documents into a structured workflow that ensures every action is tracked and every responsibility is clear.

Whether handling new tenders, responding to queries, managing clarifications, or tracking post-submission status changes, TMS enables teams to work proactively rather than reactively.